Research Accounting
INVOICING SUMMARY
Accounts are coded in IBIS to indicate the invoice and sponsor type and frequency.
STANDARD INVOICING PROCESS OVERVIEW
- End of Billing Period Accounting Close
- Invoice Created
- Invoice entered into BINR screen
- Invoice submitted to sponsor
- Payment received
- BINR screen updated with income
(Steps 2-4 happen 5-20 days after end of billing period)
NON-STANDARD INVOICING
- Research Accounting is the default generator of invoices
- Customized invoicing can be coordinated with the departments, which usually involves information not available centrally, by Research Accounting
UNPAID INVOICES
- Unpaid invoices are monitored by the monthly Aging Report
- Follow up with sponsor as appropriate to determine the reason for non-payment
- For Industrial accounts, invoice copies are resent as a payment reminder
MATCH/COST SHARE
- Accountants coordinate with the departments to obtain cost share invoicing details
Interoffice Mail:
Research Accounting, 401 Rider Building
U.S. Mail:
Office of Research Accounting
The Pennsylvania State University
227 W Beaver Ave Ste 401
State College, PA 16801
Phone: (814) 865-7525
Fax: (814) 865-3910
Email: [email protected]
Master Data Request Email: [email protected]