Purchasing Card

Access

Document

Description

Reconciler

Cardholder

Purchasing Card Website

Information for prospective cardholders about obtaining a card

 

X

Reconciler Security Access

Describes how to obtain security access for Reconciler functions

X

 

Training

Document

Description

Reconciler

Cardholder

Purchasing Cardholder Training and Quiz

Required training for prospective cardholders

 

X

Reconciler Training

This training/refresher program offered via Adobe Connect is recommended for new reconcilers and is a good refresher for seasoned reconcilers.

Upcoming sessions:

September 26, 2017

November 8, 2017

X

 

Forms

Document

Description

Reconciler

Cardholder

Dispute Form

Completed by individuals who suspect unauthorized charges; must be filed with PNC Bank within 60 days from date on which the charge appears on the statement

X

X

Portrait Form

Landscape Form

Purchasing Card Support Forms

X

X

Purchasing Card Reconciler Delegation Form

Completed by individuals who need to reconcile purchasing card transactions

X

X

Substantiation Form for Lost or Unobtainable Receipts

Used if a cardholder lost or cannot obtain the receipt; requires the appropriate approvals before the transaction can be reconciled

X

X

Reference

Document

Description

Reconciler

Cardholder

Acceptable Receipts

Describes receipts require, steps to take to obtain receipts, how to handle credits and duplicate transactions, and lost receipts

X

X

eBuy

Online system for purchasing - makes process of purchasing much easier, no receipts, receiving reports or Pcard support form required

 

X

IBIS Reference

Documentation for IBIS forms and transactions

X

X

PNC Online

Bankcard Center

As of July 31, 2015, PNC moved to a new online account management page. Follow the link for New Information.

 

X

Purchasing Card Policy

Provides regulations to be observed in using the Purchasing Card

X

X

Purchasing Card Procedure

Provides procedures for management of the use of the Purchasing Card

X

X

Purchasing Site FAQ’s

Includes answers to questions regarding access, use of card, and lost or stolen cards

X

X

Purchasing Card FAQ’s

Includes answers to questions to frequently asked questions regarding the Purchasing Card

X

X

Purchasing Card Reconcilers Reference Sheet A quick reference guide for reconciling duties-extremely helpful for new reconcilers! X  

Specific Restrictions on Goods and Services

Lists items that are not permissible or are permissible only in certain situations when using the Purchasing Card

X

X

X-Coding Procedure

Guideline that applies to general fund accounts and details costs not allowable under OMB Circular A-21

X

X

Year-End Processing General Rules

Reviews the procedures for year-end processing of Purchasing Card transactions

X

X

Contacts

Document

Description

Reconciler

Cardholder

Purchasing Card Contacts

Purchasing Card Coordinators and PNC Bank

X

X

Purchasing Card Reconciler Listserv

Instructions on how to subscribe to the Purchasing Card Reconciler listserv

X

 

Document

Description

Reconciler

Cardholder

Chip and PIN Cards

Chip and PIN FAQ's

Includes answers to questions regarding Chip and PIN technology in the reissued purchasing cards

 

X

Chip and PIN Cards

Information regarding the conversion of all current purchasing cards to Chip and PIN cards

 

X