Purchasing Card

Purchasing Card Website

Information for prospective cardholders about obtaining a card

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Approver Security Access

Describes how to obtain security access for approver functions

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This training/refresher program offered via ZOOM is recommended for new approvers
and is a good refresher for seasoned approvers and Finance Officer.

Upcoming sessions:

May 3, 2022 1:30 - 3:00

Registration: Link

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Dispute Form

Completed by individuals who suspect unauthorized charges; must be filed with PNC Bank within 60 days from date of purchase.

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Portrait Form

Purchasing Card Support Form

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Substantiation Form for Lost or Unobtainable Receipts

Used if a cardholder lost or cannot obtain the receipt; requires the appropriate approvals before the transaction can be reconciled

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Used if a cardholder's limits need to be permantley increased beyond policy maximum or when requesting a new Travel Arranger card.

For instructions on how to complete an electronic signature, please see this tutorial. 

Acceptable Receipts

Describes receipts require, steps to take to obtain receipts, how to handle credits and duplicate transactions, and lost receipts

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Shop OnLion

Online system for purchasing - makes process of purchasing much easier, no receipts, receiving reports or Pcard support form required

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Purchasing Card Policy

Provides regulations to be observed in using the Purchasing Card

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Purchasing Card Procedure

Provides procedures for management of the use of the Purchasing Card (PC2009)

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Purchasing Site FAQ’s

Includes answers to questions regarding access, use of card, and lost or stolen cards

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Year-End Processing General Rules

Reviews the procedures for year-end processing of Purchasing Card transactions

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Purchasing Card Contacts

Purchasing Card Coordinators and PNC Bank

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Purchasing Card Reconciler Listserv

Instructions on how to subscribe to the Purchasing Card Reconciler listserv

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