Invoicing Summary
Accounts are coded in IBIS to indicate the invoice and sponsor type and frequency.
Standard Invoicing Process Overview
- End of Billing Period Accounting Close
- Invoice Created
- Invoice entered into BINR screen
- Invoice submitted to sponsor
- Payment received
- BINR screen updated with income
(Steps 2-4 happen 5-20 days after end of billing period)
Non-Standard Invoicing
- Research Accounting is the default generator of invoices
- Customized invoicing can be coordinated with the departments, which usually involves information not available centrally, by Research Accounting
Unpaid Invoices
- Unpaid invoices are monitored by the monthly Aging Report
- Follow up with sponsor as appropriate to determine the reason for non-payment
- For Industrial accounts, invoice copies are resent as a payment reminder
Match/Cost Share
- Accountants coordinate with the departments to obtain cost share invoicing details