CaseWare Continuous Monitoring
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Overview: Internal audit, the Corporate Controller’s office, and the Financial Officer organization have embarked on a joint initiative to implement a program to continuously monitor for high-risk transactions at the University. This effort utilizes data analysis to identify transactions that may indicate possible fraud, waste, and non-compliance with University policies and other regulations; and therefore require further review. We are using Caseware Monitor software to automate the data analysis and distribution of transactions identified to the responsible areas for review and/or remediation. Descriptions of each analytic can be found below:
| Description | Recipients | Frequency | Status | |
|---|---|---|---|---|
| EC1 | Identify restricted sponsored research with foreign national involvement | Export Compliance | Quarterly | Active |
| EC3 | Identify TCP training not complete for restricted Sponsored Research | Export Compliance | Quarterly | Active |
| FO1 | Identify grant sponsors where employee is listed as a sponsor contact | Research Compliance/FO's | Quarterly | Coming Soon |
| FO6 | Identify over commitment of PI’s on awards | FO Organization | Quarterly | Coming Soon |
| FO9 | Identify gifts made by an employee or employee related entity disclosed in COINS | Research Compliance/FO's | Quarterly | Coming Soon |
| FO11 | Identify excess salary being charged to NSF grant | FO Organization | Quarterly | Coming Soon |
| FO22 | Identify expenses charged to non-allowed object codes associated with federally funded awards AND identify equipment charged to sponsored awards where no equipment was budgeted | FO Organization | Monthly | Active |
| FO24 | Identify employees with potential familial relationship being paid on the same budget. | FO Organization | Quarterly | Coming Soon |
| PC2 | Identify pcard purchases made to a vendor that shares a phone number with a current employee | FOs/PCARD Control Coordinator/Manager | Quarterly | Active |
| PC5 | Identify potential unauthorized purchases based on keywords through item description or vendor name. | Purchase Card Control Coordinator | Monthly | Inactive |
| PC7 | Identify employees who are potentially splitting p-card purchases to circumvent transaction limit controls | FO Organization | Quarterly | Active |
| PC12 | Identify payments to vendors that occur on only one or two purchasing cards and meet specified number and dollar thresholds | FO Organization | Quarterly | Active |
| PI2 | Identify all capital equipment with missing object code listing and/or improper custodian assignment | Property Inventory | Bi-Annually | Active |
| RC4 | Cross-verify the USPTO patent database for inventors with faculty member listed in the award | Research Compliance | Quarterly | Coming Soon |
| RC5 | Identify the startup companies that are awarded the SBIR STTR and sub-contract to sponsored programs | Research Compliance | Quarterly | Active |
| TE1 | Identify employee with travel expense but no effort charged towards grant | FO Organization | Quarterly | Active |
| VM6 | Identify any current vendors that might be on the Vendor debarment list | Purchasing | Monthly | Active |