. . . where the check actually is in the mail on time.
We strive to consistently meet the demands of our customers in a timely and efficient manner. Whether it is:
- verifying an invoice for payment,
- approving a Special Request for Check,
- providing special handling on a check, or
- issuing a stop payment
Accounting Operations delivers the service. We look forward to being of assistance to you.
Important news, announcements, events, and other information intended for the Penn State community is listed in the table below with links to that information.
|12/14/2020||Dept Heads, Campus Dirs of Bus Svcs, FOs||END OF CALENDAR YEAR 2020 TRANSACTIONS
The final SIMBA check run for 2020 will be Tuesday, December 22nd at 3:00 p.m. with those checks being sent out to Vendors on December 23rd. To be included in this check run, all documents must be through the final review and approval process by the 3:00 p.m. cutoff. There will be NO additional check run until January 4, 2021.
The final wire (11:00 a.m. cutoff) and ACH (3:00 p.m. cutoff) runs in SIMBA will be done on Wednesday, December 23rd with those payment files going out that day/evening. To be included in either of these runs, all documents must be through the final review and approval process by the above-mentioned cutoff times. There will be NO additional ACH or wire run until January 4, 2021.
Questions about End of Calendar Year 2020 transactions can be directed to your Business Area Financial Officer or Accounting Operations.
|4/29/2020||Dept Heads, Campus Dirs of Bus Svcs, FOs||
As in the past, guidelines must be set to ensure that the accounts of the University are properly and timely closed for the 2019-20 fiscal year. However, this year we are also going to be transitioning from IBIS to SIMBA and must set the year-end schedule and guidelines in coordination with conversion and cutover required for SIMBA. Therefore, this year, the year-end processing guidelines are being adjusted and presented in a different format than in the past.
The SIMBA website https://www.simba.psu.edu/ has a TAB called Cutover, which provides an overview of the IBIS to SIMBA Transition Process, as well as the University deadlines for transaction processing for FY 19-20 as well as for when transactions for FY 20-21 can be processed in SIMBA. Please review this website to assure that you understand the impact the conversion and cutover will have on your operations as we close out IBIS for 2019-2020 and begin managing the new year in SIMBA.
Keep in mind that your business area or unit may set earlier deadlines than those listed on the SIMBA website Cutover section https://www.simba.psu.edu/cutover/. Your Financial Officer will let you know of any specific deadlines for your college, campus, or administrative unit.
Questions about the Year-End Closing, the transition from IBIS to SIMBA, and how your unit can assure that year-end spending is done wisely and efficiently, can be directed to your Financial Officer.
If you have any questions specific to SIMBA, you can also reach out to the SIMBA Project Team at [email protected]
|1-9-2018||All University employees||MOVING EXPENSES ARE NOW TAXABLE - Due to changes to the federal tax law, all moving expenses incurred after 2017 that are paid or reimbursed by the University will be taxable to employees. There are no longer non-taxable payments for relocation expenses under the law. As such, all University paid or reimbursed moving expenses will be reported as taxable income and subject to University payroll tax withholding. Any questions should be directed to the University Tax Manager.|
James M. Elliott Building, Suite 202
University Park, PA 16802
Accounting Operations Phone: (814) 865-7635
Accounts Payable/Files Phone: (814) 865-4421
Fax: (814) 865-0533
Contacts by Question
|Accounting Operations computer support||AO||Joe|
|Accounting problems / questions||AC|
|Accounts Payable inquiries||AP/Files||Lynnea|
|Approval of @ACB central desk (SRFCs with backup)||AO||Kim/Joe/Rachael|
|Bookkeeping problems, questions, posting errors||AO||Lynnea|
|Direct Deposit questions||AC||Joe|
|Diskritter quarterly payments||AO||Joe|
|Document scanning and indexing||AP/Files||Tammy/Minerva|
|Foreign Draft payments||AC||Amber|
|Foreign Payee payment questions||AO||Amber|
|IRS Form 1099 processing||AO||Emma|
|Journal vouchers processing||AO||Lynnea|
Journal JVDP / JVCN questions
|Moving Expense reporting||AC||Amber|
|Local Services Tax (LST) refunds (formerly EMST)||AO||Jacquie|
|Optical Imaging inquires||AP/Files||Tammy/Minerva|
|Payment Clearing House||AC||Amber|
|Prepare AP checks for mailing||AP/Files||Tammy/Minerva|
|Purchase Order and limited order data entry||AO||Mariko/Rachael|
|Purchase Order Change Forms / Purchase Order problem solving||AO||Lynnea|
Quarterly unemployment compensation reporting to Commonwealth of PA
|Special check handling||AP/Files||Tammy/Minerva|
|Special mail and UPS requests||AP/Files||Tammy/Minerva|
|Stop payment -- accounts payable & payroll checks||AO||Lynnea/Natasha|
Tax exemption certification
|Taxpayer identification number & certification
|TDA & retirement payments||AO||Joe|
|Unclaimed property inquires||AO||Joe|
|Wage garnishments & Domestic Relations||AO||Jacquie|
|Wage tax collector file maintenance||AO||Jacquie|
|Wire Transfer requests||AC||Natasha|
Listed below are various forms, documents, and information useful to the Accounting Operations community.
- Form 8233
- Moving support forms
- Payments to foreign payees
- SRFC Coding
- W-9 Signed Form
- W-9 Blank Form
Accounting Director and Staff (Fax: 814-865-0533)
|Joseph R Jones, Director||(814) 865-0649|
|Amber Iwanski||(814) 865-0647|
|Jacquelyn Daulby||(814) 865-7680|
|Emma Jiang||(814) 865-0183|
|Natasha Stover||(814) 865-0148|
Accounting Operations (fax: 814-865-0533)
|Lynnea Williams, Supervisor||(814) 865-1459|
|Kim Vance||(814) 865-7160|
|Rachael Bless||(814) 863-6114|
Accounts Payable / Files (fax: 814-865-0533)
|Tammy Wilkinson||(814) 865-4421|
|Minerva Saggese||(814) 865-4421|
Accounting Operations organization chart (pdf)