World Turtle

Accounting Operations

. . . where the check actually is in the mail on time.

We strive to consistently meet the demands of our customers in a timely and efficient manner. Whether it is:

  • verifying an invoice for payment,
  • approving a Special Request for Check,
  • providing special handling on a check, or
  • issuing a stop payment

Accounting Operations delivers the service. We look forward to being of assistance to you.


Important news, announcements, events, and other information intended for the Penn State community is listed in the table below with links to that information.

Date To Subject
12/14/2020 Dept Heads, Campus Dirs of Bus Svcs, FOs END OF CALENDAR YEAR 2020 TRANSACTIONS

The final SIMBA check run for 2020 will be Tuesday, December 22nd at 3:00 p.m. with those checks being sent out to Vendors on December 23rd. To be included in this check run, all documents must be through the final review and approval process by the 3:00 p.m. cutoff. There will be NO additional check run until January 4, 2021.


The final wire (11:00 a.m. cutoff) and ACH (3:00 p.m. cutoff) runs in SIMBA will be done on Wednesday, December 23rd with those payment files going out that day/evening. To be included in either of these runs, all documents must be through the final review and approval process by the above-mentioned cutoff times. There will be NO additional ACH or wire run until January 4, 2021.


Questions about End of Calendar Year 2020 transactions can be directed to your Business Area Financial Officer or Accounting Operations.

4/29/2020 Dept Heads, Campus Dirs of Bus Svcs, FOs

As in the past, guidelines must be set to ensure that the accounts of the University are properly and timely closed for the 2019-20 fiscal year. However, this year we are also going to be transitioning from IBIS to SIMBA and must set the year-end schedule and guidelines in coordination with conversion and cutover required for SIMBA.  Therefore, this year, the year-end processing guidelines are being adjusted and presented in a different format than in the past.


The SIMBA website  has a TAB called Cutover, which provides an overview of the IBIS to SIMBA Transition Process, as well as the University deadlines for transaction processing for FY 19-20 as well as for when transactions for FY 20-21 can be processed in SIMBA.  Please review this website to assure that you understand the impact the conversion and cutover will have on your operations as we close out IBIS for 2019-2020 and begin managing the new year in SIMBA.


Keep in mind that your business area or unit may set earlier deadlines than those listed on the SIMBA website Cutover section   Your Financial Officer will let you know of any specific deadlines for your college, campus, or administrative unit.


Questions about the Year-End Closing, the transition from IBIS to SIMBA, and how your unit can assure that year-end spending is done wisely and efficiently, can be directed to your Financial Officer.


If you have any questions specific to SIMBA, you can also reach out to the SIMBA Project Team at [email protected]

1-9-2018 All University employees MOVING EXPENSES ARE NOW TAXABLE - Due to changes to the federal tax law, all moving expenses incurred after 2017 that are paid or reimbursed by the University will be taxable to employees. There are no longer non-taxable payments for relocation expenses under the law. As such, all University paid or reimbursed moving expenses will be reported as taxable income and subject to University payroll tax withholding. Any questions should be directed to the University Tax Manager.


James M. Elliott Building, Suite 202
University Park, PA 16802

Accounting Operations Phone: (814) 865-7635
Accounts Payable/Files Phone: (814) 865-4421
Fax: (814) 865-0533

Contacts by Question

Questions about... Dept. Contact
Accounting Operations computer support AO Joe
Accounting problems / questions AC


Accounts Payable inquiries AP/Files Lynnea
Approval of @ACB central desk (SRFCs with backup) AO Kim/Joe/Rachael
Bookkeeping problems, questions, posting errors AO Lynnea
Check Inquiries AO Lynnea/Natasha
Direct Deposit questions AC Joe
Diskritter quarterly payments AO Joe
Document scanning and indexing AP/Files Tammy/Minerva
Escheat AO Joe
Foreign Draft payments AC Amber
Foreign Payee payment questions AO Amber
IRS Form 1099 processing AO Emma
Journal vouchers processing AO Lynnea

Journal JVDP / JVCN questions

AC Joe
Moving Expense reporting AC Amber
Local Services Tax (LST) refunds (formerly EMST) AO Jacquie
Optical Imaging inquires AP/Files Tammy/Minerva
Payment Clearing House AC Amber
Prepare AP checks for mailing AP/Files Tammy/Minerva
Purchase Order and limited order data entry AO Mariko/Rachael
Purchase Order Change Forms / Purchase Order problem solving AO Lynnea

Quarterly unemployment compensation reporting to Commonwealth of PA

AP/Files Lynnea
Special check handling AP/Files Tammy/Minerva
Special mail and UPS requests AP/Files Tammy/Minerva
Stop payment -- accounts payable & payroll checks AO Lynnea/Natasha

Tax exemption certification

AO Mariko
Taxpayer identification number & certification
AO Mariko
TDA & retirement payments AO Joe
Unclaimed property inquires AO Joe
Vendoring errors AO Lynnea
Wage garnishments & Domestic Relations AO Jacquie
Wage tax collector file maintenance AO Jacquie
Wire Transfer requests AC Natasha
Form 1099 GURU Emma


Listed below are various forms, documents, and information useful to the Accounting Operations community.


Accounting Director and Staff (Fax: 814-865-0533)

Name  Email Phone
Joseph R Jones, Director

[email protected]

(814) 865-0649
Jackie Wesley

[email protected]

(814) 863-3882

Amber Iwanski

[email protected]

(814) 865-0647
Jacquelyn Daulby

[email protected]

(814) 865-7680
Emma Jiang

[email protected]

(814) 865-0183
Natasha Stover

[email protected]

(814) 865-0148

Accounting Operations (fax: 814-865-0533)

Name Email Phone
Lynnea Williams, Supervisor

[email protected]

(814) 865-1459
Mariko Marshall

[email protected]

(814) 865-1455

Kim Vance

[email protected]

(814) 865-7160
Rachael Bless

[email protected]

(814) 863-6114

Accounts Payable / Files (fax: 814-865-0533)

Name Email Phone
Tammy Wilkinson

[email protected]

(814) 865-4421
Minerva Saggese

[email protected]

(814) 865-4421

Accounting Operations organization chart (pdf)